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Our Approach

Managing email is pretty simple:

  1. Delete the junk
  2. File emails we want to save
  3. Respond to easy mails
  4. Then get to the rest when we have time and energy.

But, as we all know, it’s not that simple.

The email factory.


Many people don’t see Outlook as a factory, but perhaps they should.


We’ve all been managing 20.000-50.000 emails each year;
spending 20-40% of our time doing it.

For decades, we didn’t recognize the need to standardize email best practices.

Until now.

It’s waiting for you.

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Complete control

The idea that you can’t have control over your inbox comes from years of working harder not smarter. You can have complete control, and what’s more, you deserve it.


Increased profitability

Control gives you the ability to make and act upon decisions, like what is important and urgent. Once you get in front of the part of your business where you spend about a third of your day, profitability has to increase.


Reduced Stress

Not everyone is stressed by not having a clear overview or too great a volume to control in their inbox, but the majority of us are. Let’s get rid of most of that once and for all!

Why LeanMail? 

Because time is your most precious resource.

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Finite

Time is not a resources that you can replace when you run out of it. 

Because we spend 20-40% of our day in our inbox, managing email efficiently is a requirement for almost all knowledge workers today.


Leverage

What you can do is leverage your time well.

While being efficient is about doing things right, effectiveness is about doing the right things. The LeanMail method has been carefully formulated to combine efficiency and effectiveness into an unbeatable productivity tool, bridging the technical and logical requirements with user-friendliness.

 

Software isn’t enough.

Software

Extra software (bolted into MS Outlook) is needed to meet the demands of businesses that recognize that we can’t continue using the same tools we used 25 years ago.


Learning

If more software could have fixed it, Microsoft would have released Outlook for Business years ago. Training is necessary to introduce new concepts and build strong habits.


Coaching

Habits take time to establish. As change management experts, we recognize that putting concepts into practice is only part of the process. Coaching is indispensable for handling individual challenges.

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People first

As the years progress, there is a tendency to put technology before people. Typically, an organization will diagnose a problem, buy the software, then asks the employees why they don’t use it properly. The answer is almost always: I never asked for this!

LeanMail puts people first.

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Determine and respect where people are.

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Individual awareness

We are all wonderfully perfect people with our own perceptions of the world around us.


Individual need

Not everyone receives 150 emails per day; nor does everyone see value in being 100% productive in their inbox. Let’s respect their views.


Individual change readiness

Even when there is keen awareness and the desire to be 100% productive, everybody has their own pace at which they can change.

Assessments

People are not numbers


Before, throughout and after any training, we establish our participants’ awareness, needs, and readiness for change. This allows us to support them individually throughout the learning process.


 

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Step-by-step

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Participants decide their own journey

Where you start doesn’t matter


All our learning modules connect together like Lego bricks, so you can begin with any module you like and decide to add – or not, as you go along. Having said that, after over a decade of experience, we’ve learned that most people want to start by eliminating waste and being able to quickly find what they are searching for in their inbox. That’s why we almost always begin the journey with InstantArchive.

Modules

Choice is a great thing to have

Which modules should you take?

Deciding which modules to take should be the personal choice of each participant. Whether they start with one module, like InstantArchive, the three modules that make up the LeanMail Suite, or just Inbox480 to help with volume, should be decided on an individual basis.

Of course, we are happy to consult with our customers on ensuring a good fit for all.

 

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LeanMail Suite


Combine three powerful tools at once

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Five types of learning*

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1:1 for executives

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Personal care

Leaders become leaders for a reason. They are different. That is something we cannot ignore if we want to provide quality service.


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Personal training

For those executives who require personal care, we provide personal training and coaching.

 

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Roadmap

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Ready

  • Project manager chosen
  • KPI’s determined
  • Software acceptance
  • Participants selected

Set

  • Selected modules/Participants determined
  • Type of training (eLearning, Virtual, Live, Personal)
  • Software installed
  • Participants prepared
  • Scheduling

Go

  • Training & coaching executed
  • Extra sessions for missed training
  • Results tabulated
  • Reporting

Collaboration

Let’s team up and find the right solutions for you and your team.

Together, we can design a solution that meets all the needs of each individual in your organization.

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Contact us for more information