Introducing LeanMail for Gmail Users

The LeanMail course for Gmail users is designed to help participants optimize their email management skills, increase productivity, and reduce email overload. Over the course of three weeks, participants will learn effective techniques for prioritization, planning, archiving, and more. The course includes 2 X 90-minute interactive virtual sessions and 1 X 30-minute one-on-one coaching session to ensure personalized guidance.

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Week 1: Email Prioritization and Efficiency (90 minutes)

Session 1

Introduction to LeanMail principles
Understanding the impact of email overload on productivity
The 5 D's of Email Management: Delete, Delegate, Do, Defer, and Diminish
Implementing the Two-Minute Rule
Tips for writing effective subject lines and emails for faster responses

Session 2

Identifying and categorizing email tasks by urgency and importance
Introduction to the Eisenhower Matrix for email prioritization
Applying the 4D method (Delete, Delegate, Defer, Do) with the Eisenhower Matrix
Setting up email filters and labels for efficient organization
Strategies for maintaining an empty inbox

Week 2: Email Planning and Archiving (90 minutes)

Session 3

Time blocking: Allocating specific time for email management
The Pomodoro Technique for focused email processing
Using Gmail's Snooze feature for email reminders
Understanding how to manage Cc: and Bcc: emails as a sender and receiver
Reducing distractions and interruptions during email work

Session 4

Introduction to archiving and email storage options
Organizing emails using Gmail's labels and folders effectively
The art of effective search and retrieval of archived emails
Maintaining a well-structured email archive for future reference
Managing attachments and large files

Week 3: One-on-One Coaching (30 minutes)

Session 5

Individualized feedback on participants' email management techniques
Addressing specific challenges and questions
Personalized tips for improved productivity and time management
Fine-tuning strategies learned during the course

Course Conclusion

At the end of the LeanMail course, participants will have developed a comprehensive set of skills and strategies to manage their Gmail inbox efficiently. They will be equipped to handle email overload effectively, prioritize tasks, plan their email-related activities, and maintain a well-organized email archive. With these newfound skills, participants can significantly boost their productivity and achieve a more streamlined workflow in their professional and personal lives.

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Learn more about how LeanMail can remove the waste and ensure your teams are working as efficiently and effectively with the most important communication tool that have.