What Are the Right Buckets For Email And Does It Really Matter?

 From watching this YouTube video, BEST Way to Organize Gmail, it would be easy to believe the author’s argument that email generally falls into three categories: Follow-up; Awaiting response; Need to read.

Perhaps they do, but you could just as well organize them by:

• Sender or source, such as: Client; Team; Project
• Timeframe, such as: Today; This week; This month
• Status or stage, such as: To Do; In Progress; Done

 While dividing emails into buckets can be helpful for managing your workload and staying organized, it's important to recognize that simply creating buckets is not a substitute for taking real action on your emails. In other words, creating the right buckets is just the first step towards being productive with your email.

In all the examples above, the buckets or folders are based on a factor other than the urgency and importance of the task it represents. Dividing emails into the categories...

Executive Summary: Email overload is a common issue that affects productivity and causes stress for many professionals. In today’s fast-paced business environment, managing email effectively is essential to ensure efficient communication, collaboration, and information sharing. LeanMail is a comprehensive email management solution designed to help users optimize their email workflow and minimize the impact of email overload. This white paper provides an overview of the key features and benefits of LeanMail and demonstrates how it can help users achieve better email management and boost productivity. 

Introduction: Email is one of the most widely used communication tools in business today. However, it is also one of the biggest sources of distraction and time-wasting. Managing email effectively can be a challenge, particularly when the volume of emails received each day is high. To address this challenge, LeanMail provides a comprehensive solution that allows...

If you are a fan of the methodology espoused by David Allen in his book “Getting Things Done” (GTD), you may find that you will appreciate the approach and functionality of LeanMail (LM). GTD is a system for managing tasks and projects that emphasizes the importance of breaking down large tasks into smaller, actionable steps, and focusing on the most important and urgent tasks first. 

LeanMail is a email management system that is built around similar principles of GTD. It aims to help users prioritize and process their emails according to importance and urgency, using techniques like “touching” an email only once, using labels and filters to organize messages, and setting aside dedicated time to review and respond to messages. By using LeanMail’s software and methodology, you can achieve a higher level of organization and efficiency in your inbox, reducing stress and allowing you to focus on more important tasks. 

Additionally, LeanMail also...