There was a time when one might be too embarrassed to publish a cavalier statement like the one above. Today, however, it’s almost a badge of honor.

The subtext of Chenell’s comment might be construed as “Should we really take email seriously? (Who can keep up with it?)”, and I suppose that depends on whether you take the people, who take the time and trouble to write you, seriously.

Let me put this in some context and dispel the myth that keeping up with email is some quixotic quest when you get above a certain level of volume.

There is a famous Danish expression that goes something like this: “There is no bad weather, just poor clothing.” It’s the same with managing your email: There aren’t too many emails flying in your inbox, just insufficient tools to manage them.

And just to be clear, I am not speaking only about those who struggle, but also those who believe they are quite productive in Outlook, who might say:

“I do fine...

There could be several reasons why lean leaders might be hesitant to upgrade email management practices. Here are a few possible factors:

1. Lack of awareness: Lean leaders may not be aware of the available options for upgrading email management practices. They may be accustomed to traditional email systems and not realize the potential benefits of adopting new tools or approaches.
   
   
2. Time and resource constraints: Implementing changes to email management practices requires time and resources. Lean leaders may be focused on other improvement initiatives or prioritizing other areas for optimization within their organizations. They might perceive email management as a lower priority or not worth the investment of time and resources.
   
   
3. Resistance to change: Change can be challenging for individuals and organizations. Lean leaders may face resistance from employees who are comfortable with existing email practices or reluctant to learn new tools and processes. Overcoming resistance to change...

In today’s fast-paced digital world, managing our emails efficiently is crucial to maintaining productivity and staying organized. However, there’s a common habit that many of us might have fallen prey to – marking emails as “unread” after we’ve already read them. While it may seem harmless at first glance, this practice can lead to several negative consequences. Let’s delve into the reasons why marking emails as unread is a bad idea:

1. Lying is a Bad Idea from the Start

Honesty is the best policy, even in our digital communications. Marking emails as unread when we’ve actually read them can lead to confusion and ambiguity because each time you re-read the email, you need to re-mark the mail as unread. Besides a lot of extra admin, the risk of forgetting to re-mark each read mail as being unread grows, and so does the vulnerability of your prioritization system.

2. Inability to Identify Urgent Matters

With no distinction between...

Many of us find ourselves drowning in a sea of emails, struggling to stay organized and on top of our inboxes. The common misconception is that the problem lies in organizing emails, but the real challenge is finding and prioritizing the important ones at the right time. This is where LeanMail steps in to offer a practical solution.

The Importance of Prioritization

The key to email productivity isn't about meticulously organizing every email into folders or applying complex filters. While these tactics can help, the true power lies in prioritizing your emails effectively. After all, not all emails are created equal. Some are time-sensitive and require immediate attention, while others can wait.

LeanMail: Your Personal Email Productivity Assistant

LeanMail is a game-changer when it comes to managing your email effectively. It goes beyond mere organization and focuses on helping you identify and prioritize the emails that matter most. Here's how it works:

1. LeanMail's Methodology

...

Introducing others to LeanMail could change the game for everyone involved. If you're unfamiliar with LeanMail, it's more than just another email management tool. It offers a comprehensive system for sorting, prioritizing, and handling emails effectively.

The benefits are manifold:

• Never Drop the Ball: LeanMail ensures that no email goes unnoticed or unattended, helping you and your contacts stay on top of things.
• Never Late: With prioritization features, emails are responded to in a timely manner, eliminating delayed replies and fostering quicker decision-making.
• Total Overview: LeanMail provides a clear, clutter-free view of your inbox, so you can see what needs attention now, and what can wait.
• Work By Your Priorities: LeanMail lets you align your email tasks with your broader goals and priorities, making every response more strategic.
• Effortless Archiving: Finding archived emails is a breeze, thanks to LeanMail's efficient organizational system.

So, if you're plagued by slow...

You've clearly thought about the benefits of LeanMail and how it could enhance your team's productivity. While the reluctance to impose any cutting-edge solution is understandable, it's unlikely your team will discover LeanMail on their own amidst today's informational overload.

If you think about how much more efficient and effective you have become at managing email (perhaps you even wonder how you could get on without it), it would be a great shame to keep LeanMail under wraps. Let's not forget the Post-it Note story. Peer Collaboration is Key to Make Innovation Happen.

The fact is, without your proactive step to introduce it, this valuable tool may never see the light of day in your organization. Sharing LeanMail isn't imposing; it's cutting through the noise to provide a proven option. Offering this choice becomes an act of empowering your team to make genuinely informed decisions in a crowded landscape of possibilities.

One impactful way to bring LeanMail into your team's...

Adding a next action and a deadline to emails that require further attention is an enormously productive time-saving strategy because it helps you plan and stay organized. When you receive an email that requires more time or information to respond to, simply reading and analyzing it without taking immediate action can lead to inefficiencies and wasted time. Unfortunately, neither Google or Outlook provide the functionality to easily add a next action, but LeanMail does.

By adding a next action, you clarify what needs to be done to address the email effectively. It could involve gathering additional information, consulting with others, or scheduling a meeting. In addition, setting a deadline ensures that you allocate time to complete the task within a reasonable timeframe. This prevents emails from getting lost or forgotten amidst the continuous influx of new messages.

Without a clear next action and deadline, you may find yourself revisiting and re-analyzing the same email multiple...