You’d think with all the complaining one hears about email that someone would ask for help in managing their inbox.  But they don’t. There are several reasons why people don’t search for or are uninterested in a solution for managing their email better.  Here are five of them. 

1. Habits and Comfort: Some people may have been using Outlook for years and are comfortable with the way it works, making them resistant to change.
   
   
2. Lack of Awareness: Many people may not be aware of alternative email management methods or tools that could improve their workflow in Outlook.
   
   
3. Underestimation of the Problem: Some individuals may not fully realize the impact that poor email management can have on their productivity, so they don’t feel the need to change their approach.
   
   
4. Fear of Change: Adopting a new method for managing email can be intimidating, especially for those who are already overwhelmed by their inbox.
   
   
5. Overreliance on Default Tools:...

It’s easy to fall into the trap of thinking that being productive means getting a lot of email done. Many of us spend hours every day responding to emails, sorting through our inbox, and sending out quick replies just to clear the backlog. But what if all that time spent on email is actually making us less productive in the long run? 

The truth is, not all emails are created equal. Some are easy to deal with and require a quick response, while others require more thought and consideration. The problem is that we often prioritize the easy emails over the important ones, thinking that we’re being productive by clearing our inbox as quickly as possible. 

The reality is that focusing on the easy emails is a form of procrastination. It’s easier to deal with the emails that require a quick response than to tackle the more complex ones that require more time and effort. But by doing so, we’re neglecting the emails that are actually important and need...

If you are a fan of the methodology espoused by David Allen in his book “Getting Things Done” (GTD), you may find that you will appreciate the approach and functionality of LeanMail (LM). GTD is a system for managing tasks and projects that emphasizes the importance of breaking down large tasks into smaller, actionable steps, and focusing on the most important and urgent tasks first. 

LeanMail is a email management system that is built around similar principles of GTD. It aims to help users prioritize and process their emails according to importance and urgency, using techniques like “touching” an email only once, using labels and filters to organize messages, and setting aside dedicated time to review and respond to messages. By using LeanMail’s software and methodology, you can achieve a higher level of organization and efficiency in your inbox, reducing stress and allowing you to focus on more important tasks. 

Additionally, LeanMail also...

Meta tagging emails, or using labels and tags to categorize and organize messages, can be more effective than filing them away in folders for several reasons:

1. Increased flexibility: Meta tagging allows you to assign multiple labels and tags to a single message, making it easier to find and access relevant information. This is especially useful if you’re searching for a message that pertains to multiple projects or topics.
2. Improved searchability: When you use metatags, you can search for messages using specific keywords or phrases, making it easier to find the information you need. This is much more efficient than manually searching through a series of folders.
3. Greater scalability: As the number of messages in your inbox grows, it can become increasingly difficult to manage and organize them in folders. With meta tagging, you can continue to add new labels and tags as needed, making it easier to scale your organization system as your email volume...

LeanMail is a highly efficient email management method designed to streamline your inbox and increase productivity, regardless of the volume of emails you receive. While many email management systems are geared towards individuals with high email volumes, LeanMail offers numerous benefits even for those who receive only a few emails per day. From reducing clutter to optimizing your workflow, LeanMail's innovative approach to email management will help you maximize your email efficiency and take control of your inbox.

Here are just seven of the most important benefits for those receiving fewer than 20 emails per day.

1. Improved email management skills: The LeanMail method helps to improve email management skills, regardless of the number of emails received.
2. Increased efficiency: It streamlines the email process and reduces the time spent on email, allowing for more time to focus on other tasks.
3. Improved focus and productivity: By prioritizing and processing emails efficiently, you can...

If you have ever bought a diamond ring, you probably know about the 4C’s of diamonds: cut, color, clarity, and carats.  

It’s also fine if you don’t. 

Maybe the size of the diamond was the main thing you cared about because, let’s face it, it’s the most obvious characteristic and you’re probably not going to carry around the certificate to show people the other more subtle values. Perhaps, however, you will place equal value on all four of the C’s because you want more sparkle in your diamond. All these subtle elements are measurable – even though they are difficult to see using the naked eye.  As a matter of fact, they are difficult if not impossible to see for professionals even when they are using a loop. This is why diamond sellers depend on certification. 

Unlike diamonds, productivity tools don’t come with a certificate; but wouldn’t it be great if they did! Imagine: ...