You've clearly thought about the benefits of LeanMail and how it could enhance your team's productivity. While the reluctance to impose any cutting-edge solution is understandable, it's unlikely your team will discover LeanMail on their own amidst today's informational overload.

If you think about how much more efficient and effective you have become at managing email (perhaps you even wonder how you could get on without it), it would be a great shame to keep LeanMail under wraps. Let's not forget the Post-it Note story. Peer Collaboration is Key to Make Innovation Happen.

The fact is, without your proactive step to introduce it, this valuable tool may never see the light of day in your organization. Sharing LeanMail isn't imposing; it's cutting through the noise to provide a proven option. Offering this choice becomes an act of empowering your team to make genuinely informed decisions in a crowded landscape of possibilities.

One impactful way to bring LeanMail into your team's...

Adding a next action and a deadline to emails that require further attention is an enormously productive time-saving strategy because it helps you plan and stay organized. When you receive an email that requires more time or information to respond to, simply reading and analyzing it without taking immediate action can lead to inefficiencies and wasted time. Unfortunately, neither Google or Outlook provide the functionality to easily add a next action, but LeanMail does.

By adding a next action, you clarify what needs to be done to address the email effectively. It could involve gathering additional information, consulting with others, or scheduling a meeting. In addition, setting a deadline ensures that you allocate time to complete the task within a reasonable timeframe. This prevents emails from getting lost or forgotten amidst the continuous influx of new messages.

Without a clear next action and deadline, you may find yourself revisiting and re-analyzing the same email multiple...

The Eisenhower Matrix is a well-known productivity tool that is widely used to help individuals prioritize their tasks and manage their time more effectively. However, while many people are familiar with the concept of the matrix, it is not always easy to apply it to our daily lives, particularly when it comes to managing our email.

One reason for this is that, until recently, there was no universally accepted tool or system for applying the Eisenhower Matrix to email management. While there are many different email management tools and apps available, few of them are specifically designed to help users apply the Eisenhower Matrix, specifically, to their inbox.

Another challenge is that email is a constantly evolving and dynamic system, with new messages arriving every minute. It can be difficult to keep up with the incoming messages and apply the matrix in real-time, particularly when some messages may shift from urgent to important or vice versa over time.

Despite these...

A recent report by Mail Manager has found that email is still the most widely used and important communication tool in the business world. However, the lack of proper email management has a significant impact on productivity. The Email and Document Management Usage Benchmark report surveyed over 1,000 decision-makers in the UK and US and found that one in three employees spend almost a whole day each week managing their inbox, while 91% of respondents use email for client communication and 61% prefer it to other communication tools such as Slack or Skype.

Despite its importance, email also presents a major productivity drain and workplace stressor. As many as 70% of respondents believe it is one of the biggest productivity drains in the workforce, and 73% think too much time is spent trying to find emails. The study also found that email is an essential part of good record management and quality management for the majority of respondents, while 62% still keep hard copies of...

Introduction

Interruptions are a common occurrence in today's work environment, with negative effects on productivity, stress levels, and quality of work. Numerous studies have been conducted on the effects of interruptions, leading to the development of various systems to help people manage them. However, conflicting ideas exist on how interruptions affect work, and how to mitigate their negative impact. This paper explores the findings of an empirical study by Gloria Mark and colleagues[1] on the cost of interrupted work, and how LeanMail's next action and due date columns can enable focused work by allowing users to note next actions in a separate column next to the subject line and add a due date to the next column.

The Cost of Interrupted Work

Mark and colleagues found that interruptions do not necessarily affect the quality of work, but people complete interrupted tasks in less time, experiencing more stress, higher frustration, time pressure, and effort. These results...

What Stops People from Managing Email Better? Common Obstacles and Solutions

Many people struggle with managing their email effectively. Despite the numerous strategies and tools available, email overload remains a common problem in today's fast-paced work environment. So, what stops people from managing their email better?

One of the main reasons why people struggle with managing their email is because they receive too many emails. According to a survey conducted by Adobe, the average office worker receives 121 emails per day. This overwhelming number of emails can make it difficult to prioritize and respond to important messages, leading to a cluttered and unorganized inbox.

Another reason why people struggle with managing their email is because they lack effective email management skills. Many people do not know how to properly organize their inbox, leading to a backlog of unread emails and missed deadlines. Additionally, some people may not have the necessary tools or resources...

Executive Summary: Email overload is a common issue that affects productivity and causes stress for many professionals. In today’s fast-paced business environment, managing email effectively is essential to ensure efficient communication, collaboration, and information sharing. LeanMail is a comprehensive email management solution designed to help users optimize their email workflow and minimize the impact of email overload. This white paper provides an overview of the key features and benefits of LeanMail and demonstrates how it can help users achieve better email management and boost productivity. 

Introduction: Email is one of the most widely used communication tools in business today. However, it is also one of the biggest sources of distraction and time-wasting. Managing email effectively can be a challenge, particularly when the volume of emails received each day is high. To address this challenge, LeanMail provides a comprehensive solution that allows...

Working by priority and then by urgency, using the Eisenhower or Stephen Covey quadrant method, is the best way to manage your email because it helps you focus on the most important and urgent tasks first. This method is based on the idea that tasks can be divided into four categories: important and urgent, important but not urgent, not important but urgent, and not important and not urgent. 

By sorting your emails into these categories, you can prioritize the tasks that are most important and urgent, while putting less important or less urgent tasks on hold. This can help you to be more productive and efficient with your time, and to focus on the tasks that will have the greatest impact on your work or personal life. 

Here are a few examples of how you can use the Eisenhower or Stephen Covey quadrant method to manage your emails: 

1. Prioritizing important and urgent emails: These are emails that require immediate attention and have a direct impact on your work or...

You’d think with all the complaining one hears about email that someone would ask for help in managing their inbox.  But they don’t. There are several reasons why people don’t search for or are uninterested in a solution for managing their email better.  Here are five of them. 

1. Habits and Comfort: Some people may have been using Outlook for years and are comfortable with the way it works, making them resistant to change.
   
   
2. Lack of Awareness: Many people may not be aware of alternative email management methods or tools that could improve their workflow in Outlook.
   
   
3. Underestimation of the Problem: Some individuals may not fully realize the impact that poor email management can have on their productivity, so they don’t feel the need to change their approach.
   
   
4. Fear of Change: Adopting a new method for managing email can be intimidating, especially for those who are already overwhelmed by their inbox.
   
   
5. Overreliance on Default Tools:...

It’s easy to fall into the trap of thinking that being productive means getting a lot of email done. Many of us spend hours every day responding to emails, sorting through our inbox, and sending out quick replies just to clear the backlog. But what if all that time spent on email is actually making us less productive in the long run? 

The truth is, not all emails are created equal. Some are easy to deal with and require a quick response, while others require more thought and consideration. The problem is that we often prioritize the easy emails over the important ones, thinking that we’re being productive by clearing our inbox as quickly as possible. 

The reality is that focusing on the easy emails is a form of procrastination. It’s easier to deal with the emails that require a quick response than to tackle the more complex ones that require more time and effort. But by doing so, we’re neglecting the emails that are actually important and need...